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Administrative Assistant 1 (H50314)

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Please refer to "To Apply" section below for additional application materials required.  

POSITION SUMMARY:  UNM School of Medicine Department of Neurosciences is currently seeking a team-oriented, highly professional self-starter to be responsible for the daily operational support and receptionist functions of this Basic Sciences department. Responsibilities will include greeting and assisting visitors, answering phones, and assisting department employees with office machine operations and supplies.

This position will also handle scheduling of conference and other rooms for UNM staff using the Groupwise system, copying, faxing and mailings for department events and seminars, filing purchasing and vendor information in PI folders, requisition of supplies, scheduling service on equipment, processing work orders, FedEx/DHL waybills and scheduling.

Duties also include maintaining reports using the department Access database and maintaining the Faculty Activity Database. Candidates for this position must possess excellent customer service skills, excellent verbal and written communication skills.  

MINIMUM QUALIFICATIONS:  High school diploma or GED; at least 1 year of experience that is directly related to the duties and responsibilities specified.  

PREFERRED QUALIFICATIONS:  Excellent typing and editing skills; handling of confidential documents
Computer skills and experience with Banner finance, MS Access, Word, and Excel
Commitment to customer service, as evidenced by past work experience
Maintain strong working relationships with vendors and/or customers
Ability to prioritize responsibilities in a busy environment; detail orientated
 
CONDITIONS OF EMPLOYMENT:  This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.

If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Refer to Job Description for Physical Requirements and Working Conditions.  

TO APPLY:  ALL APPLICATIONS FOR THIS POSITION MUST BE SUBMITTED VIA eJOBS, OUR ON LINE APPLICATION/RESUME SYSTEM. Go to eJOBS, http://ejobs.unm.edu to apply.

Per the request of the department your ejobs application MUST BE ACCOMPANIED BY A COVER LETTER , A LIST OF PROFESSIONAL REFERENCES, AND A WRITING SAMPLE at the time your application is submitted. The cover letter and list of professional references should be submitted through eJOBS with your application/resume.

WRITING SAMPLE MUST BE:
HOW YOU SEE THE ROLE OF AN ADMINISTRATIVE ASSISTANT IN SUPPORTING AN ORGANIZATION
E-MAILED TO twebb@unm.edu
For assistance with our application process or help setting up your resume on eJOBS, please contact the Human Resources Service Center at (505) 277-MyHR (6947), visit fastinfo.unm.edu or come into our Human Resources Service Center, 1700 Lomas Blvd. NE Suite 1400, Albuquerque, NM 87131.

All eJOBS applications/resumes must be received no later than midnight Mountain Time on the day the posting closes.

Apply online at http://ejobs.unm.edu

(When applying, please mention this ad in TedJob.com)

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