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Administrative Assistant 3 (H50278)

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This posting will remain open until a qualified applicant is identified. In order to provide a minimum posting period, it will not be closed before Sep-04-2008. After this date, the department will continue to accept and review applications as long as the posting remains open.

Please refer to "To Apply" section below for additional application materials required.  

POSITION SUMMARY:  The University of New Mexico Health Sciences Center is seeking a highly motivated individual to join our Biohazard Compliance team as an Administrative Assistant III. The position is responsible for coordinating the activities of the Institutional Biosafety Committee which governs all rDNA and Biohazard research at the University of New Mexico. Duties for this position include agenda preparation, distribution of review materials, meeting set-up, recording and transcribing meeting minutes, preparation of educational materials, assuring attendance for meetings and other administrative duties as outlined in the job description.

The UNM HSC offers excellent benefits, including 30+ days of paid leave per year, employee/family educational benefits and a State Educational Employee Retirement plan. In addition, this position offers excellent opportunities for professional growth and development.  

MINIMUM QUALIFICATIONS:  High school diploma or GED; at least 5 years of experience that is directly related to the duties and responsibilities specified.  

PREFERRED QUALIFICATIONS:  Proficiency:
Using Microsoft Office Suite including MS Word, MS Access, MS Powerpoint, and MS Excel
Utilizing medical terminology
Experience:
Taking, transcribing and editing recorded or written meeting minutes utilizing the computer
multi-tasking in a deadline driven environment
Utilizing Novell Groupwise, Outlook, or other similar calendaring/scheduling collaboration to schedule, cancel and change meetings for multiple attendees
with Banner finance, specifically preparing/running Hyperion reports
monitoring, reconciling and assisting with fiscal administration including travel and purchasing
 
CONDITIONS OF EMPLOYMENT:  This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Candidates for this position must be eligible for employment as verified by the US Department of Health and Human Services Office of Inspector General (OIG) and the Government Services Administration (GSA); those individuals on the OIG/GSA Exclusion Lists will not be considered for hire. Once hired, periodic checks will be made for eligibility of continued employment.
Refer to Job Description for Physical Requirements and Working Conditions.  

TO APPLY:  ALL APPLICATIONS FOR THIS POSITION MUST BE SUBMITTED VIA eJOBS, OUR ON LINE APPLICATION/RESUME SYSTEM. Go to eJOBS, http://ejobs.unm.edu to apply.

Per the request of the department your ejobs application MUST BE ACCOMPANIED BY A COVER LETTER, WRITING SAMPLE AND A LIST OF PROFESSIONAL REFERENCES at the time your application is submitted. The cover letter and list of professional references should be submitted through eJOBS with your application/resume.
Writing sample should be submitted via email to LeeAnn Martinez at lemartinez@salud.unm.edu.
Your writing sample should consist of a business letter, procedure or meeting minutes.

For assistance with our application process or help setting up your resume on eJOBS, please contact the Human Resources Service Center at (505) 277-MyHR (6947), visit fastinfo.unm.edu or come into our Human Resources Service Center, 1700 Lomas Blvd. NE Suite 1400, Albuquerque, NM 87131.

All eJOBS applications/resumes must be received no later than midnight Mountain Time on the day the posting closes.

Apply online at http://ejobs.unm.edu

(When applying, please mention this ad in TedJob.com)

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