University of San Diego
Department: Advancement Services
The acknowledgement coordinator is responsible for preparing all gift acknowledgment letters for the president's signature on a timely basis in accordance with standards established in the university's Gift Policy and Procedure Manual. This position is also responsible for coordinating the acknowledgment process university-wide. As such, the coordinator must clearly communicate with and appropriately disseminate information from all stakeholders. The coordinator routinely works in conjunction with the Offices of the President, Vice Presidents, Deans, Development, and other departments on campus. This position is responsible for developing and maintaining a systematic method for tracking acknowledgment letters. The coordinator manages the pledge reminder process, ensuring accuracy and timely mailing and assists with maintaining the department's internal gift tracking system. This position provides assistance with the maintenance of over 500,000 records in an expanding constituent database and helps to maintain the integrity of information contained in the constituent database which effects all correspondence, solicitations, other mail and telephone contact between the university and our external constituents (alumni, parents, corporations, foundations, friends, etc.). Supervision received: this position functions under the general guidance and direction of the assistant director for Advancement Services.
Essential Duties and Responsibilities:
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.
Gift Acknowledgement Coordination
Responsible for preparing the appropriate gift acknowledgment letter and ensuring the donor is thanked in a timely manner.
Gift/Pledge Reporting and Data Processing
Prepare the monthly pledge reminders on the third Tuesday of every month.
Review all of the gift transmittals.
Assist with the various data integrity projects as needed.
As determined by the assistant director, the coordinator will perform other duties, as assigned.
Minimum and Preferred:
Performance Expectations: Knowledge, Skills & Abilities
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Salary: $17.00 per hour; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Hours: 37.5 hours per week
Closing date: June 1, 2018
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.
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