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San Diego Community College District
  • Position Number: 1272817
  • Location: San Diego, CA
  • Position Type: Other Administrative Positions

Program Activity Manager RESTRICTED

San Diego Community College District

Closing Date: 8/27/2018

Position Number: 00120097

Location: District Office

Position Type:

The Position:
Under direction of the Vice Chancellor of Instructional Services or designee, the Program Activity Manager will provide the overall administration and management of the Andrew W. Mellon Foundation award at the San Diego Community College District. He/she is responsible for the administration of the grant with the purpose of achieving the goals of the project, implementing strategies to sustain the grant outcomes, and coordinating with faculty, staff, District administration, and public agencies to assist in the collaboration with the University of California, San Diego to strengthen and support transfer students in the humanities.

The Program Activity Manager will be accountable for administration of the Andrew W. Mellon grant at the District Office. Within the parameters of the scope of the grant plan, the position will be accountable for coordination of the grant work plan and for the preparation of the reports that are required by Andrew W. Mellon Foundation. This position is the first-line manager but does not have signatory authority for expenditures or personnel actions/approvals. This position does not directly supervise or lead any staff, nor does any staff directly report to this position. However this position may select, supervise, and evaluate hourly non-academic employees. The Vice Chancellor will provide the overall leadership and will be primarily accountable for the interface with the Andrew W. Mellon Foundation.

NOTE: This is a restricted position and may continue contingent upon grant funding.

Major Responsibilities:
Coordinate with the Honors Program faculty at San Diego City College, San Diego Mesa College, and San Diego Miramar College. Develop and maintain a high level of collaboration with faculty, staff, and students from each of the colleges. Conduct assessments and perform data analysis. Develop and implement strategies to sustain grant outcomes. Create annual reports on an as-needed basis. Provide work direction and guidance to a Project Assistant NANCE employee. Prepare, maintain, and monitor the grant budget and expenditures. Successfully develop an annual conference. Successfully achieve grant outcomes in the areas of outreach, faculty connection, digital commons, student enrichment, and summer academy. Verify, compile, and record information for the preparation of grant reports and maintenance of a filing system. Prepare records and reports based on data obtained from a variety of sources; process data in accordance with prescribed procedures. Work with the Business and Technology Services Division to ensure reporting requirements are met. Communicate regularly with other members of the grants Project Management Team (PMT). Perform related duties as assigned.

The minimum qualifications for service as an educational administrator shall be both of the following: (a) Possession of a masters degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment.

Desired Qualifications:
Knowledge: Applicable sections of State Education Codes. Broad knowledge of District operations, organization, practices and policies. Budget preparation and control. Changing technologies affecting existing programs in the areas assigned. Computer equipment, applications and programs for business services at a multi-campus community college district. Coordinating Multifaceted projects. Department of Education regulations governing administration grants. District policies, organization, operations and objectives. Goals of the Districts educational master plan. Governance systems for California Community College Districts. Interpret, apply and explain rules, regulations, policies and procedures. Laws, rules and regulations affecting the specific area to which assigned. Oral and written communication skills. Practices and techniques used in the specific are to which assigned. Principles of management, supervision and records maintenance. Principles of public administration, supervision and management. Research and analysis. Technical aspects of field of specialty. Skills and Abilities: Ability to use current computer and internet technology. Analyze narrative and statistical information and prepare clear and concise recommendations and proposals. Analyze situations accurately and recommend an effective course of action. Assure the timely preparation and distribution of required reports, records and documentation. Attend meetings and make oral presentations. Communicate effective both orally and in writing. Coordinate and manage special projects as assigned. Develop recommendations for improvements in business organization, space utilization, facilities and budget. Effective Communication and interpersonal skills. Implement programs through others while maintaining effective and harmonious relationships. Interpersonal skills including tact, patience and diplomacy. Maintain records and prepare reports. Meet schedules and time lines. Operate general office equipment. Planning and development of grant program activities. Prepare agreements and contracts for funding of district-wide programs. Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services. Provide work direction and guidance to staff. Work independently with little directions. Training and Experience: A Masters Degree from an accredited institution and three years experience working with community college faculty and counselors in a multicultural community. One year management experience is desirable.

California Community College Supervisor Credential (if possess)

Pay Information:
Range 14 ($6,726.50 $10,732.96) per month based on the current Management Salary Schedule.

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

This is a restricted position funded by a cooperative agreement with the Andrew W. Mellon Foundation. The position may continue, based upon renewal of funding through the Andrew W. Mellon Foundation.

To apply, visit:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

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