Job Details

Cabrillo College
  • Position Number: 1525828
  • Location: Aptos, CA
  • Position Type: Tutors and Learning Resources

Program Coordinator - Tutoring and Academic Support Services

Cabrillo College

Closing Date/Time: 7/30/2019 11:59 PM Pacific

Salary: See Position Description

Job Type: Full-time


Department: Instruction

Employment Opportunity

This full-time (100%) Program Coordinator position coordinates and provides administrative and program support for the Tutoring and Academic Support Services.

In addition, a Program Coordinator position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 45.13% are LatinX, 5.26% multi-ethnic, 2.64% Asian, 1.25% African-American, 0.79% Filipino, 0.30% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2018. At Cabrillo, 56.66% of students are students of color and 54.91% are economically disadvantaged. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Cabrillo College has a tradition of collegial governance, and staff possess a long history of participatory governance in all levels of decision-making at the college. Cabrillo provides an excellent opportunity to learn, collaborate, create, and make a difference in the lives of its students and community.

Examples of Duties

  • Coordinates program activities leading to the accomplishment of the Tutoring and Academic Support Services program objectives
  • Assists in developing program budgets, goals, objectives, policies, and procedures
  • Coordinates services with and refers students to other college programs and to community support agencies
  • Serves as a liaison between students, College, community organizations and the Tutoring and Academic Support Services
  • Monitors budget allocations and expenditures, maintains accounting records and prepares financial reports
  • Prepares reports, evaluations, proposals and other documents necessary for funding and successful operation of the Tutoring and Academic Support Services
  • Provides information and assistance to students, potential students, clients and the public regarding program requirements and services including special student populations
  • Ensures compliance with program and college requirements and regulations
  • Develops partnerships with community agencies, business/industry, and local government
  • Conducts outreach and recruitment activities and represents the program and the College with other colleges, high schools, vocational schools, public agencies and employers
  • Develops and disseminates various outreach and recruitment materials for specific populations and programs
  • Coordinates and conducts orientations and workshops
  • Confers with students regarding academic and vocational concerns
  • Recommends contact with advisors or counselors
  • Coordinates class schedule information and facility use for a specific college program
  • Performs a variety of research activities, evaluating alternatives and preparing recommendations
  • Monitors activity compliance with grant provisions, college policies and federal and state regulations
  • Trains and oversees student workers
  • Organizes and maintains records management systems, including computerized databases
  • May assist in writing and submitting grant proposals
  • May prepare promotional materials including flyers, letters, brochures, printed material and other means of communicating the services provided by the program to targeted audiences
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Equivalent to two (2) years of college coursework in business, public administration or the academic or occupational program area served by the program AND three (3) years of instructional support experience.

Please note: Additional experience as outlined above may be substituted for the education on a year for year basis OR additional education may be substituted for the experience on a year-for-year basis up to two (2) years.

Knowledge of:

  • Program coordination principles, including work organization, budgetary principles, practices, and administration
  • Analytical and research principles and techniques
  • Basic functions and programs of a community college or similar educational setting
  • Community resources (governmental, community, and social service organizations and their functions)
  • Applicable federal and state laws and college rules and regulations
  • Sensitivity and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community at-large
  • Personal computers, including database management
  • Standard office practices and procedures, including filing and the operation of office equipment
  • Correct English usage, spelling, grammar, and punctuation
  • Tutoring and academic support services
Ability to:
  • Interpret, apply and explain relevant regulations, policies, and procedures
  • Analyze problems, evaluate alternatives and make effective and programmatically sound recommendations
  • Coordinate multiple projects, set priorities and meet critical deadlines
  • Exercise sound independent judgment within established guidelines
  • Prepare clear, concise and complete reports and other written material
  • Make effective presentations
  • Maintain accurate records, files, and databases
  • Establish and maintain effective working relationships
  • Maintain confidentiality of information
  • Type with sufficient skill to enter data into a computer and produce correspondence, reports or promotional materials
  • Promote the College and/or program to prospective students and the community
Other Requirements:
  • Must be willing to work days, evenings, and weekends at various campus sites
  • Specific positions may require a valid California driver's license and safe driving record
  • Specific positions may require skill in:
    • academic or occupational program area

Additional Information

Starting Salary: *$3,703 to $4,083 per month to start; seven step schedule to $4,963 per month. Full-time (100%) assignment, 11 months per year. Monday through Friday, 8:00 a.m. - 5:00 p.m. with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

* Cabrillo College reserves the right at its discretion to hire classified and confidential employees at a higher starting step placement, up to step three, in acknowledgment of an individual's previous job-related work experience. Please note: It is the applicants responsibility to ensure their application materials include the work-related experience they wish to be considered for a higher step placement. The Human Resources department will make their determination based on the information in the application materials received.

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance. Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be $0 or otherwise relatively low.

The Cabrillo Classified Employees Union (CCEU) is the exclusive bargaining representative for classified employees. Classified employees who elect to join CCEU agree to have a monthly payroll deduction equal to the current membership dues rate, which is generally a percentage of gross monthly compensation.


**To be considered, each candidate must submit:

  1. Completed online Employment Application
  2. Job-related resume
  3. Verification of educational and experience qualifications ( (Download PDF reader)Foreign transcripts must be translated to determine equivalency to U.S. standards. (Download PDF reader) Any fee for such translation is paid by the applicant.)
    • Transcripts from all colleges attended showing degree conferred, if applicable (unofficial transcripts, copies, and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. Please note diplomas are not accepted in place of college transcripts. If selected it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested OR
    • Verification of experience qualifications:
      • Experience may be substituted for the education requirement on a year-for-year basis. Applicant must provide written evidence that proves additional experience is equivalent for purposes of substitution.
** If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge, and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces/sections or note "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: personal photos, social security number, birthplace, birth date, age, and gender.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application and attached required materials must be successfully submitted by 11:59 p.m. on Tuesday, July 30, 2019.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.

Cabrillo College currently provides full-time employees a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents. Please note: Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Full-time and *part-time classified employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis.

Note: Classified-hourly employees are not eligible for insurance-related benefits or PERS retirement benefits.

Each employee hired into a classified position shall contribute to membership dues, service fee or charitable contribution at the current rate based on gross salary per month.

*Part-time refers to 1,000 hours/125 days or more per fiscal year.

To apply, please visit:

Copyright 2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency