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Secretary, Senior
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Position Number: 1530970
Location: San Diego, CA
Position Type: Secretary and Administrative Assistants

Secretary, Senior

San Diego Community College District

Closing Date: 7/25/2019

Position Number: 00120248

Location: San Diego City College

Position Type:

The Position:
Applications are currently being accepted for a Senior Secretary split assignment (50%/50%) between the Outreach and Community Relations department and the Academic Senate located at City College. This position Hours are Monday-Friday, 8am-5pm. The Outreach and Community Relations department oversees the Outreach office and Off Campus Programs and is led by the Associate Dean of Outreach and Community Relations. The Academic Senate is the governance body for faculty and has an elected Executive Board. As assistant to the Associate Dean, the Senior Secretary is responsible for handling routine office duties such as responding to telephone calls and walk-in visitors, routing paperwork, and calendaring meetings. The Senior Secretary will also liaise with community organizations, high schools, and military educational contacts. A significant responsibility of the secretary (done in cooperation with the Associate Dean, and department chairs) is facilitating the development and data entry of the division's schedule of classes and adhering to set deadlines. As assistant to the Academic Senate Executive Board, the Senior Secretary will attend Senate and Executive Board meetings, take notes, and prepare minutes. The Senior Secretary is also responsible for committee calls, updating the Academic Senate website, organizing files, and corresponding on behalf of the Academic Senate. Good communication and English skills are needed. The Senior Secretary will use a computer, fax, copier, printer, scanner, and multi-line telephone. Software applications used on a regular basis include Microsoft Word, Excel, Outlook, Internet Explorer, Access, and Google Docs. Mainframe applications include Peoplesoft. Many web-based applications are required to conduct regular business.

Selected candidate must be willing to adjust work days/hours based on the department's needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Major Responsibilities:

Qualifications:

Desired Qualifications:
Knowledge: - Applicable sections of California Education Code and State regulations. - Basic principles of employee training and work direction. - Computer applications, including word processing, spreadsheets, and databases. - District organization, operations, policies, and objectives. - English usage, grammar, spelling, punctuation, and vocabulary. - Interpersonal skills using tact, diplomacy, and courtesy. - Modern office practices, procedures, and equipment, including computer hardware and software. - Oral and written communications skills. - Record-keeping techniques. - Technical aspects of programs department operations. Skills and Abilities: - Communicate effectively both orally and in writing. - Compose correspondence and other documents independently. - Establish and maintain effective working relationships with others. - Exercise judgment and discretion in handling confidential and sensitive matters. - Learn to apply rules, policies, and procedures of the specific office or program to which assigned. - Maintain records and prepare reports. - Make simple arithmetic calculations. - Meet schedules and time lines. - Operate a variety of office machines and equipment, including computer hardware and software. - Perform responsible and complex secretarial and clerical work with speed and accuracy. - Plan and organize work. - Provide input into the evaluation process as requested. - Relate effectively with people from varied cultural and socio-economic backgrounds. - Train and provide work direction to others. - Type/keyboard at 60 words per minute. - Understand and follow oral and written directions. - Use computer applications, including word processing, spreadsheets, and databases. - Work confidentially with discretion. - Work independently with little direction. Training and Experience: Any combination of training and experience equivalent to: graduation from high school and three years of increasingly responsible secretarial and clerical experience. One year of experience in an educational setting is desirable.

Licenses:

Pay Information:
Range 21 $3,501.42 $5,589.05 per month based on the current AFT Classified Unit Office Technical Salary Schedule.

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the AFT-Guild, Local 1931 Classified Staff Collective Bargaining Agreement. This position is FLSA Non-Exempt and may accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

To apply, visit: https://www.sdccdjobs.com

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.