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Temporary Executive Assistant to the Executive Vice Chancellor
San Diego Community College District
Closing Date: 6/15/2018
Location: District Wide - Location
Under the direction of an Executive Vice Chancellor, serve as administrative assistant to the Executive Vice Chancellor, performing a wide variety of specialized, difficult and responsible administrative, secretarial, and clerical functions, and support a wide range of complex programs, projects and operations in which contacts must be tactfully handled. Oversees and coordinates the day-to-day office operations, as well as occasional special events; supervises and schedules work of subordinate clerical staff. Act as the primary point person for the Executive Vice Chancellor for both internal and external contacts, and dealing with and resolving the less complex issues and problems that arise and relieving the Executive Vice Chancellor of a wide variety of complex and routine administrative details on issues not requiring the immediate attention of the Executive Vice Chancellor.
EXAMPLE OF DUTIES Serve as confidential assistant to the Executive Vice Chancellor, performing a wide variety of difficult and complex administrative and secretarial duties and operational duties requiring careful coordination and administration, while relieving the Executive Vice Chancellor of routine administrative details. Promote and maintain positive staff relations; screen incoming calls; greet and direct visitors, faculty and staff; maintain good public relations with college and community. Serve as liaison between Executive Vice Chancellor and Chancellor, Board, College Presidents, Vice Presidents, Vice Chancellors, academic and classified staff on campus and throughout the District. Communicate and interact with a wide variety of people, including other campus officials, representatives of the State legislature and administrative staff, government officials, representatives from national organizations, accrediting commissions staff, representatives from private business, industry, the media, and the general public; exercise considerable judgment in decision-making and the answering of inquiries and directing people to proper person or department for resolution of issues.
Knowledge of: Computer software including word processing, PowerPoint, spreadsheets, databases and imaging presentation suites of application software. English usage, grammar, spelling, punctuation, and vocabulary. Modern office practices, procedures, and equipment. Oral and written communications skills. Principles and practices of administration, office management, employee supervision and training. Procedures and practices used in budget analysis, preparation and maintenance. Skills and Abilities: Assemble diverse data and prepare reports. Compose difficult correspondence and reports independently. Coordinate special events. Deal with constant interruptions. Effectively relieve the manager of routine administrative details. Establish and maintain effective working relationships with others. Ability to be detail oriented, have the ability to perform multiple tasks and have excellent time management and organizational skills, and meet schedules and timelines. Ability to compose correspondence, reports, coordinate special events and maintain accurate files. Ability to work well under a high degree of pressure and shift priorities on a daily basis; ability to work with constant interruptions and maintain composure during stressful and urgent situations.
$20.00 $21.22 per hour. Hourly rate based upon experience.
To apply, visit: https://www.sdccdjobs.com
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
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