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Technology and Public Works Contract Administrator
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Position Number: 6014058
Location: Cheney, WA
Position Type: Other Administrative Positions

Technology and Public Works Contract Administrator

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

Eastern Washington University is seeking a Technology and Public Works Contract Administrator. This position reports to the Director of Procurement & Contracts.

The successful candidate will be responsible for managing procurement of all of EWUs information technology (preparing and managing formal and informal solicitations, analyzing bids, negotiating agreements, addressing contract issues, and monitoring vendor contract compliance) in collaboration with the department of Information Technology. This includes IT software and hardware purchases. The candidate must review all IT procurement contracts to ensure data security, data privacy, and accessibility standards are adequately covered.
The candidate will also prepare complex design consultant agreements, construction contracts, and interagency agreements for public works and energy conservation projects in collaboration with the department of Facilities & Planning. They will lead the competitive bidding process including preparing and posting bids, coordinating pre-bid meetings and openings, and performing administrative tasks associated with public works and consultant agreements.
The position will also assist with other bidding and contract-related tasks for EWU, as well as developing policies and procedures for procurement and public work processes.
The salary for this position is $91,284 up to $105,000. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Required Qualifications:

Masters degree and two years of relevant experience in IT contract review, public works contracting, or contract management in higher education.
A juris doctorate may substitute for the required experience.
Knowledge of and understanding of contract terms and conditions.
Ability to manage a complicated workload, set priorities, communicate consistently with campus constituents, and meet required deadlines.
Strong analytical skills for problem resolution and complex contract analysis
Demonstrated interest, ability and/or experience promoting supplier diversity.
Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.

Preferred Qualifications:

A juris doctorate, licensed attorney, or masters from an accredited institution in business, privacy, data management, or similar field.
Experience with public works bidding and contract administration.

Other Skills and Abilities:

Superior communication and public speaking skills (including the ability to communicate complex issues verbally and in writing to university community members and the general public).
Demonstrated ability to maintain confidential information.
Strong organizational and research skills. Ability to pay close attention to detail for sustained periods of time.

Job Duties:
Technology Contracts- Procurement, Monitoring & Compliance: 40%

Manages procurement of all of EWUs information technology (preparing and managing formal and informal solicitations, analyzing bids, negotiating agreements, addressing contract issues, and monitoring vendor contract compliance) in collaboration with the department of Information Technology. This includes IT software and hardware purchases.
Serve as a liaison between Procurement & Contracts and other university departments to ensure emerging technology contract and agreement requests are identified, appropriate documentation included, prioritized, reviewed, and resolved in a thorough and timely manner.
Review all IT procurement contracts to ensure all legal protections and terms and conditions are included and meet EWU and state requirements.
Ensure IT security, data privacy, and processes for handling data breaches are included in EWU IT contracts and agreements.
Work to ensure all IT and accessibility standards are met by partnering with EWUs IT department and the ADA/Section 504 Coordinator. Work with vendors to resolve concerns about technology accessibility requirements and compliance.
Provide regular reports to university leadership and regulatory agencies on EWUs software agreements.

Percent of Time: 40

Public Works Contract Administration: 20%

Prepares complex design consultant agreements/amendments, construction contracts/change orders, and interagency agreements for capital and energy conservation projects. Leads the competitive bid process including preparing and posting bids, coordinating pre-bid meetings and bid openings, prepare determination of responsiveness, and assist with protest resolution.
Performing a variety of complex contract administration duties for the universitys Facilities & Planning department. Oversees regular monthly audits of contract compliance during a contract and closeout actions upon contract completion.
Reviews and maintains small works roster and consultant rosters.

Percent of Time: 20

Supervision: 10%

May supervise Contract Specialist II positions or student employee positions. This includes providing adequate training and oversight to ensure staff members are providing good customer service to campus, following state and federal procurement laws, and properly processing and documenting actions in university systems.
Ensure all staff members create and maintain appropriation documentation of the solicitation and purchasing processes.

Percent of Time: 10

Other Contractual Agreements: 20%

Assist with other solicitations and contract reviews.
Assist in responding to public records requests related to EWUs contracts.
Other duties as assigned.

Percent of Time: 20

Policy Development: 10%

Develop policies and procedures for procurement and public works processes.

Percent of Time: 10
Conditions of Employment:

During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
Upon hire employees will complete our required Diversity Equity and Inclusion (DEI), Hazing, Nondiscrimination, and Title IX training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site: https://inside.ewu.edu/hr/training/

Salary Information:

The salary for this position is $91,284 (minimum) up to $105,000. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 02/07/2025
Open Until Further Notice: No
Closing Date:
Screening to Begin: 02/24/2025

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/13385

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.